We are seeking a warm, organized, and resourceful Administrative Assistant to serve as the welcoming face of our school. This role is central to supporting our day-to-day non-pedagogical operations and ensuring a smooth experience for students, families, faculty, staff, and visitors. The Administrative Assistant works closely with the administrative directors and plays a key role in upholding the mission and culture of Sandpoint Waldorf School.

Key Responsibilities

• Provide a calm, professional, and welcoming presence in the front office

• Answer and route phone calls; manage messages, mail, deliveries, and packages

• Greet and assist visitors, ensuring sign-in and security procedures are followed

• Maintain a clean, organized, and inviting front office and entry space

• Track daily student attendance and follow up with families as needed

• Provide basic first aid and communicate with families regarding student health concerns

• Maintain supplies inventory and order office, cleaning, and first aid materials

• Support teachers, staff, and board members with communications, scheduling, and clerical needs

• Participate in emergency drills and support safety procedures

Qualifications

• Experience working in an office environment

• Proficiency with computers, MS Office, and general office software

• Strong organizational and communication skills with a warm, professional presence

• Ability to remain calm and focused in a busy, dynamic setting

• Current Pediatric CPR & First Aid certification (or willingness to obtain)

• Familiarity with Waldorf education and values preferred

Schedule & Hours

• School Year:

  • Monday–Wednesday & Friday: 7:45 a.m.–3:15 p.m. (7.5 hours/day)

  • Thursday: 7:45 a.m.–1:15 p.m. (5.5 hours)

• Summer:

  • 20 hours/week for 2 weeks in June

  • 20 hours/week for 2 weeks in August

To Apply
Please submit a cover letter, resume, and three references to hr@sandpointwaldorf.org. Applications will be accepted until September 10th, 2025.

These part-time position involves supervising children in the afternoons, ensuring they are engaged in age-appropriate activities that align with Waldorf principles. The role includes overseeing quiet time, guiding simple crafts and games, and supervising outdoor play. The duties also involve preparing a simple snack for the children who remain after 3:15 PM and cleaning the classroom after 5:00PM when the children are picked up.  Providers are expected to meet with the lead teacher and  observe the morning lesson at least once to gain a sense of the  rhythm of the day and the teacher's expectations, in order to provide as much continuity of care as possible. 

Kindergarten Extended Care Provider 

Monday - Friday 12:30PM to 5:30PM, the kindergarten afternoon provider cares for those students who stay for the afternoon.  Duties include setting up rest time mats, overseeing a quiet rest time,  preparing the late afternoon snack, and supervising outdoor play until 3:15PM when the majority of children will be picked up.  At 3:15PM, the remaining children in the two kindergartens will be combined under the care of one provider.  After the children are picked up by 5:15PM, the extended care provider cleans the classroom.  

First Grade/Grades Extended Care Provider 

Monday - Friday 1:00PM - 5:30PM, the first grade extended care provider cares for the first graders who remain after 1:00PM.  At 3:00PM, older grades children who need care until 5:00PM will join the first graders for a snack, outdoor play, and indoor games, crafts, and activities.  After the children are picked up by 5:15PM, the extended care provider cleans the first grade classroom. 

Grades Extended Care Provider   On Thursday, when it is early release for grades 2 - 8, this extended care provider supervises children from 1:00PM – 3:15PM focusing primarily on supervised outdoor play.

Qualifications for all positions

• Experience working with children, ideally in a school or childcare setting.

• A warm and patient demeanor with a genuine enthusiasm for supporting children’s growth through creative and outdoor activities.

• Familiarity with Waldorf education principles is a plus but not required.

Sandpoint Waldorf School is seeking flexible and reliable Substitute Teachers for our early childhood program. If you are comfortable working with young children and have a flexible schedule, we encourage you to apply.

In this role, you will always substitute as an assistant, working alongside a lead teacher. This position provides an excellent opportunity to gain experience in a supportive and collaborative educational environment. If you have a passion for working with young children and supporting their development, please consider becoming a substitute teacher at our school.

We are looking for experienced substitute teachers to support our Grades program. Substitutes in this role are typically responsible for leading the class independently. Prior teaching experience is required, though Waldorf-specific experience is not mandatory. This position is ideal for educators who are confident in managing a classroom and delivering lessons effectively.